Form 16 comprises of two parts. Both the parts i.e. Part A and Part B are provided by the IT Department through TRACES. To generate one consolidated Form 16, Part A and Part B have to be merged.

In order to merge the two , click on Reports > Certificates > Form 16 Merge Part A –Part B :

The following screen will appear:

Figure – Merging Part A & Part B

FA Year : Select the Financial Year

Company Name : Select the company. The company name and the TAN of the company will get displayed.
…………………………………..
Select the source folder where Part A of Form 16 is available. All the employees in this folder will get displayed.

Select the corresponding source folder where Part B of Form 16 is available. All the employees in this folder will get displayed.

Use digital Signature: If digital signature is required on these forms, check this box. Provide the details,
Output Folder Path: Select a folder to where the merged Form 16 will get stored.

Start Merging – In order to merge Part A and Part B and generate a consolidated Form 16, click on ‘Start Merging’. Note that only the matched PAN of Part A and Part B will get merged.

Once the merging is complete, the consolidated Form 16 is stored in the provided folder.

Exit : Click on ‘Exit’ to exit from this report

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